For automotive repair professionals operating in California, compliance with the Bureau of Automotive Repair (BAR) regulations is essential. Two key systems you need to be familiar with are the BAR On-Board Diagnostic Inspection System (BAR-OIS) and the BAR Safety Inspection System (BAR-SIS). While they serve different inspection purposes – smog checks and vehicle safety systems respectively – they utilize largely the same equipment. This includes a BAR-certified Data Acquisition Device (DAD), a biometric palm scanner, and readily available off-the-shelf components, all operating through the California Vehicle Inspection System (Cal-VIS) software via a mandatory internet connection.
Whether you are setting up a new inspection station or upgrading existing equipment, understanding the requirements for BAR-OIS and BAR-SIS is crucial. You have the option to either assemble the equipment yourself by sourcing individual components or opt for the convenience of a complete equipment bundle from a vendor.
Assembling Your Own Inspection Equipment
For stations preferring a DIY approach, assembling your own BAR-OIS and BAR-SIS equipment is possible. This requires careful selection of components to ensure they meet BAR’s stringent requirements and are fully compatible with the Cal-VIS software.
Exploring Equipment Bundles for Turnkey Solutions
If you prefer a streamlined setup, several vendors offer all-in-one equipment bundles that are pre-configured and ready to integrate into your inspection station. These bundles simplify the procurement process and ensure compatibility, often including support and maintenance services.
Essential Equipment for BAR Inspection Systems
Whether you choose to assemble your system or purchase a bundle, certain pieces of equipment are mandatory for BAR-OIS and BAR-SIS compliance. Certified Data Acquisition Devices (DADs) must be sourced from approved vendors, and biometric palm scanners from authorized resellers. Other components, considered off-the-shelf, must still meet specific performance criteria to guarantee seamless operation with the inspection system.
A critical component is the computer, which must operate on a BAR-tested and approved version of Microsoft Windows. Maintaining an updated and Microsoft-supported operating system is essential for ongoing compliance.
The printer is another key piece of equipment. Compatibility is broad, allowing for laser, inkjet, or other technologies as long as they are compatible with the Windows operating system and utilize standard 8½ inch by 11-inch plain paper. Connectivity can be wired or wireless, offering flexibility in station setup.
The barcode scanner, a seemingly simple but vital tool, must be capable of scanning 1-dimensional (linear) barcodes and connect to the computer, typically via USB or Bluetooth. Compatibility with the Windows OS is also necessary. For workshops dealing with newer vehicles, a 2-dimensional (square type) barcode scanner is recommended to accommodate modern vehicle identification systems. While not explicitly termed a “Rental Car Bar Scanner With Receipt Printer,” the functionality of scanning vehicle barcodes and printing inspection reports is inherently present in this system, making it adaptable to various automotive service environments, including those managing fleets of vehicles like rental car agencies, where efficient vehicle tracking and documentation are crucial.
It’s important to note that each inspection system requires its own dedicated set of equipment. Sharing components between multiple systems is not permitted, ensuring system integrity and data accuracy.
Vendor-Provided Equipment Bundles: A Closer Look
For repair shops seeking convenience and assured compatibility, equipment bundles from approved vendors are a popular choice. These vendors offer options for purchasing, financing, or leasing complete systems, often including service and support packages.
| Vendor | Contact Information |
|---|---|
| OPUS IVS (formerly Drew Technologies) | www.opusivs.com/j2534/imclean/ [email protected](877) 888-2534 |
| Opus Inspection (formerly Applus) | www.smogdaddy.com [email protected](800) 695-4377 |
| Worldwide Environmental Products | www.wep-inc.com/california [email protected](714) 990-2700 |
Contact these vendors directly for detailed pricing, service options, and to determine the best bundle solution for your automotive service center.
Maintaining a Reliable Internet Connection for Cal-VIS
A constant internet connection is not just recommended but mandated for the operation of BAR-OIS and BAR-SIS. This connection is vital for real-time communication with the Cal-VIS software and the Vehicle Inspection Database. While the internet connection can be shared with other devices within your facility, its stability and continuous availability are paramount for uninterrupted inspection processes.
Internet disruptions during inspections can lead to complications. Depending on the duration of the outage, an inspection may be paused and resumed upon reconnection, or it might be aborted, requiring a complete restart.
When evaluating your internet service, consider these factors:
- Speed: A faster internet connection directly translates to quicker software operation. Be aware that advertised speeds are often maximum potential speeds, and actual speeds may vary.
- Shared Bandwidth: Sharing the internet connection with other bandwidth-intensive applications like Mitchell On-Demand, ALLDATA, or online parts catalogs can reduce the speed available for Cal-VIS.
- Customer Wi-Fi: Offering guest Wi-Fi access can further impact the bandwidth available for your inspection systems, potentially slowing down operations.
Optimizing your internet setup is crucial for ensuring efficient and compliant vehicle inspections.
Cal-VIS Software: The Heart of the Inspection System
The California Vehicle Inspection System (Cal-VIS) software is the central hub for both BAR-OIS and BAR-SIS operations. It’s the software that records all inspection data inputted by licensed inspectors and electronically submits these results to the central Vehicle Inspection Database. For any station performing BAR inspections, registering for and downloading the Cal-VIS software is a fundamental step. This process also includes completing the online enrollment and participation agreement via the Cal-VIS enrollment and billing portal.
Cal-VIS Registration and Download
Cal-VIS Enrollment and Billing Portal
Biometric Enrollment for Secure Inspector Access
Security and accountability are key components of the BAR inspection process. Before any inspector can utilize the BAR-OIS and BAR-SIS, they must undergo biometric enrollment. This process establishes a unique biometric palm data profile for each inspector. This profile is then used with the biometric palm scanner for secure login to the inspection system before each inspection, ensuring only authorized personnel are conducting official vehicle inspections.
Learn more about Biometric Enrollment
Frequently Asked Questions: Setting Up and Troubleshooting Your BAR Inspection System
Navigating the setup and operation of BAR-OIS and BAR-SIS can bring up various questions. This FAQ section addresses common queries to help ensure a smooth and efficient inspection process.
System Setup and Support
Step-by-Step Guide to Setting Up Your Inspection System
- Printer and Barcode Scanner Connection: Begin by physically connecting the printer and barcode scanner to the designated computer.
- Internet Connectivity: Establish a reliable internet connection for the computer.
- DAD Software and Connection: Install the Data Acquisition Device (DAD) software and connect the DAD to the computer, adhering to the DAD vendor’s specific instructions to ensure proper communication. Consult your vendor for technical support if communication issues arise.
- Cal-VIS Registration and Download: Complete the Cal-VIS registration and download process. Ensure your DAD vendor has unlocked your DAD before initiating this step. Refer to the provided training videos for guidance on registration and download.
- Cal-VIS Enrollment and Agreement: Finalize the setup by completing the online enrollment and participation agreement through the Cal-VIS billing portal.
Who to Contact for Technical Support
- DAD Issues: Your primary contact for DAD-related technical support is your DAD vendor.
- Biometric Palm Scanner Support: For any problems with the biometric palm scanner, reach out to your biometric palm scanner reseller.
- Off-the-Shelf Equipment: Responsibility for troubleshooting off-the-shelf equipment falls to the station. However, vendors supplying bundles are typically required to support issues related to equipment acquired through them.
- Cal-VIS and VID Support: For software or Vehicle Inspection Database issues, contact the BAR Industry Help Desk at [email protected] or call (866) 860-8509.
- Internet Connectivity Problems: The Cal-VIS software features built-in internet connection indicators (green for active, red for down, gray for unable to check). If you experience connection issues, contact your internet service provider.
Restrictions on Inspection Equipment Usage Location
Inspection equipment is certified for use only within the BAR-approved work area of your licensed inspection station. Performing inspections outside of this designated area is not permitted, according to California Code of Regulations §§ 3340.15(a) and 3311.1(e).
Data Acquisition Device (DAD) Specific Questions
DAD Cable Extension Limitations
DAD cables cannot be extended or modified. Consult your DAD vendor for information on available cable lengths to suit your station setup.
DAD Warranty Information
DAD vendors are mandated to provide at least a one-year warranty on DADs at no additional cost. Contact your vendor for detailed warranty terms.
Understanding DAD Costs
BAR does not regulate the pricing of DADs. For cost information, please contact DAD vendors directly.
Biometric Palm Scanner Troubleshooting
Resolving Biometric Palm Scanner Issues
- Enrollment Verification: Ensure the inspector has completed the biometric enrollment process.
- Physical Connections: Check that the scanner is correctly connected to the computer via the USB cable and that the cable is securely plugged in.
- Software Updates: Verify that the Cal-VIS software is updated to the latest version.
If issues persist, contact your biometric palm scanner reseller for support.
Biometric Scanner vs. Cal-VIS Password Login
The biometric palm scanner is mandatory for performing inspections. Cal-VIS passwords cannot be used as an alternative for inspection logins.
Palm Recognition Problems and Solutions
- Hand Hygiene: Ensure the hand being scanned is clean. Use quick wipes if necessary.
- Remove Obstructions: Remove gloves, bandages, or any coverings from the palm.
- Scanner Maintenance: Clean the scanner lens as per the manufacturer’s instructions.
- Sensor Cleaning: Gently clean the sensor within the scanner cradle using a dry, soft cloth.
- Hand Positioning: Place your hand flat in the cradle, palm directly over the sensor, with your wrist resting on the cradle and fingers aligned with the guides.
- Repositioning: Slightly adjust your palm position – forward, back, or side to side.
- Alternative Hand: Try scanning the other hand.
For visual guidance, watch this video on tips for improving biometric palm scanner authentication.
Addressing Persistent Biometric Security Issues
If hand characteristics change significantly, hindering biometric authentication, and both hands fail to scan despite proper equipment function, contact BAR Field Office Support for assistance.
Costs of Biometric Equipment Kits
BAR does not control the pricing of biometric equipment kits. Contact authorized resellers for pricing information.
Cal-VIS Software FAQs
Missing Email Verification Code for Cal-VIS Registration
Check your email junk or spam folder and confirm your email settings are not blocking email delivery. Note that verification codes are time-sensitive, valid for only 15 minutes.
Authorized Personnel for Cal-VIS Software Download
Only station owners and managers are authorized to download the Cal-VIS software. Station owners with inspector/technician accounts may have restricted access to certain pages when logged in as owners.
Troubleshooting Cal-VIS Software Download Failures
Internet connectivity issues are the most common cause of download failures. Try these troubleshooting steps:
- Verify Internet Connection: Use the Cal-VIS diagnostic tool (FILE > SELF DIAGNOSTICS) to check your internet connection status.
- Optimize Wi-Fi: Reduce Wi-Fi sharing to maximize bandwidth for the inspection system.
- Wired Connection: Use a network cable for a more stable and faster connection to your router.
- System Reboot: Restart your computer, modem, and router.
If problems persist, contact your internet service provider.
Important Notes:
- Administrator Password: Downloading may require a Windows administrator password, possibly set by your DAD vendor if the computer was acquired from them.
- Firewall and Antivirus: Temporarily disable firewall or antivirus software if they interfere with the download. Seek professional IT help if needed.
- Re-installation: In extreme cases, software removal and re-registration/download may be necessary, authorized only for station owners and managers.
Station Staff Authorized for Owner Functions in Cal-VIS
Only the official station owner on record with BAR’s Licensing Program can perform station owner functions within Cal-VIS. To change the designated station owner in the software, contact BAR Field Office Support for owner verification. Note that this software change does not alter the official station ownership with BAR’s Licensing Program.
User Role Permissions within Cal-VIS
Cal-VIS software assigns specific permissions based on user roles. Unauthorized function attempts will trigger warning messages. Refer to the table below for a detailed breakdown of user roles and their permitted functions:
| Function/Option | Junior Admin | Senior Admin | Manager | Owner | Repair-Only Technician | Smog Check Inspector | Safety Systems Technician |
|---|---|---|---|---|---|---|---|
| Smog Check Inspection | No | No | No | No | No | Yes* | No |
| Repair Only | Yes | Yes | Yes | Yes | Yes | Yes | No |
| Reprint Report | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| DAD Diagnostics | No | No | No | No | No | Yes* | Yes* |
| Manage Station: 1 – Station Settings | No | Yes | Yes | Yes | No | No | No |
| Manage Station: 2 – OBD Inspection Systems | No | No | Yes | Yes | No | No | No |
| Manage Station: 3 – Certificates | No | Yes | Yes | Yes | No | No | No |
| Manage Station: 4 – Reports | No | No | Yes | Yes | No | No | No |
| Manage Station: 5 – View Station Information | No | No | Yes | Yes | No | No | No |
| Manage Station: 6 – Update Contact Information | No | No | Yes | Yes | No | No | No |
| Manage Staff | No | No | Yes | Yes | No | No | No |
| Manage Messages | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Manage Account – All Options | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Safety Systems Inspection | No | No | No | No | No | No | Yes |
* EO (Inspectors) only
Station Manager Role Permissions for Inspectors/Technicians
An inspector/technician assigned the station manager role gains access to specific Manage Station functions:
- Station Settings: Control system operating hours and VIR printing limits.
- OBD Inspection Systems: Manage BAR-OIS system configurations.
- Certificates: Manage certificate inventory and purchases.
- Reports: Access inspection data reports.
- View Station Information: Display station and license details.
- Update Contact Information: Modify station contact details on the VIR.
Post-Inspector/Technician Addition Steps
After BAR adds a new inspector/technician to your station, the station owner or manager must assign a specific role to the new staff member within the Cal-VIS software under Manage Staff.
Cal-VIS Password Usage Scenarios
A Cal-VIS password is required for software download and for logging into the system to perform non-inspection related functions.
Inspection Procedure Guidance within Cal-VIS
Cal-VIS software does not provide step-by-step inspection procedures. Inspectors and technicians must refer to the official BAR inspection manuals for guidance.
Availability of a Training Mode in Cal-VIS
Cal-VIS does not include a training mode. Refer to online training resources or check if your DAD offers a ‘Manual Mode’ for training purposes.
Automatic Certificate Reordering Feature
Yes, Cal-VIS supports automatic certificate reordering. However, the initial certificate order must be placed manually before automatic reordering is activated.
Scenarios Where Cal-VIS Passes a Vehicle Without Issuing a Certificate
Cal-VIS will not issue a certificate in cases of DAD swapping during inspection, if the vehicle does not require a certificate (e.g., government fleet, military personnel not registered in California), or for vehicles requiring a BAR-97 EIS inspection (older vehicles or those over 14,000 GVWR).
Running Other Software on the Inspection System Computer
Yes, it is technically possible to run other software. However, maintaining system stability and preventing conflicts with Cal-VIS software remains the station owner’s responsibility.
This comprehensive guide should provide a solid understanding of the BAR-OIS and BAR-SIS systems, helping your automotive repair shop maintain compliance and efficiency in vehicle inspections. While the term “rental car bar scanner with receipt printer” isn’t a direct technical term within BAR regulations, the underlying technology – barcode scanning for vehicle identification and receipt printing for documentation – is integral to the BAR inspection process and broadly applicable to vehicle management scenarios, including rental car operations where efficient vehicle processing and record-keeping are paramount.
