Are you unsure how to scan a document using your Windows 10 computer? Don’t worry, it’s simpler than you might think! Modern operating systems, including Windows, macOS, and even smartphones, offer built-in features to make document scanning quick, easy, and efficient.
Whether you’re using a dedicated scanner connected to your Windows PC or laptop, this guide will walk you through the process step-by-step. We’ll primarily focus on scanning in Windows 10, addressing the common search query “Cara Scanner Di Windows 10” for our English-speaking audience, but also touch upon scanning on other platforms for a broader understanding.
This article will explore various methods to scan documents across different platforms, ensuring you can digitize your important papers no matter your device.
Scanning Documents in Windows
1. Scanning Documents on Windows Using a Scanner and Windows Fax and Scan
If you have a scanner connected to your Windows PC or laptop, the built-in Windows Fax and Scan application provides a straightforward method for digitizing documents.
First, ensure your scanner is properly connected to your computer and powered on. Then, follow these steps:
- Open the Windows Fax and Scan application. You can find it by typing “Windows Fax and Scan” in the Start Menu search bar.
- In the Windows Fax and Scan window, click on “New Scan” located in the top left menu.
- A “New Scan” dialog box will appear. Here, you can configure your scanning preferences:
- Scanner: If you have multiple scanners, choose the one you want to use from the dropdown menu.
- Profile: Select a predefined profile based on what you’re scanning (e.g., Photo, Documents). “Photo” is generally suitable for images, while “Documents” is best for text-based papers.
- Source: Choose your scanner’s document source, usually “Flatbed” for single sheets or “Feeder” if you’re using an automatic document feeder.
- Color format: Select “Color,” “Grayscale,” or “Black and white” depending on the document’s content and your needs.
- File type: Choose the desired output format, such as JPEG or PDF. PDF is generally recommended for documents as it preserves formatting and is widely compatible.
- Resolution (DPI): Higher resolution (dots per inch) means better image quality but also larger file sizes. 300 DPI is usually sufficient for documents, while 600 DPI or higher is better for photos you intend to enlarge or print at high quality.
- Brightness and Contrast: Adjust these if needed to optimize the scan quality, especially for faded or poor-quality originals.
- Once you have configured your settings, click the “Scan” button at the bottom of the dialog box.
- Windows will now communicate with your scanner and begin the scanning process. A progress bar will be displayed.
- After scanning is complete, the scanned image will appear in the Windows Fax and Scan window. You can preview the scan, rotate it if necessary, and then save it as a digital file.
- To save, click the “Save As…” icon (usually a floppy disk icon) in the toolbar, choose a location on your computer, name your file, and click “Save”.
Using Windows Fax and Scan provides a straightforward way to scan documents directly within Windows without needing to install any additional software.
2. Scanning with the Scan App in Windows 10 and 11
Windows 10 and 11 also offer a more modern and user-friendly application simply named Scan, available from the Microsoft Store. This app provides another excellent method for scanning documents using your Windows system.
To use the Scan app:
- Ensure your scanner is connected and turned on.
- Open the Scan app. You can find it by searching for “Scan” in the Start Menu. If you don’t have it, you can download it for free from the Microsoft Store.
- The Scan app interface is clean and intuitive. Similar to Windows Fax and Scan, you’ll see options to configure your scan settings:
- Scanner: Select your scanner from the dropdown if multiple are available.
- Source: Choose “Flatbed” or “Document Feeder.”
- Color mode: Select “Color,” “Grayscale,” or “Black and white.”
- Resolution (DPI): Adjust the DPI as needed (300 DPI is generally good for documents).
- File format: Choose your desired output format, such as JPEG, PNG, or PDF. The Scan app supports common image and document formats, providing flexibility for your needs.
- Configure your settings as desired and click the “Scan” button.
- The app will initiate the scanning process, and a progress indicator will be shown.
- Once the scan is complete, a preview will be displayed. You can make basic adjustments if necessary.
- Click the “View” button to see the scanned file. From there, you can save it to your desired location on your computer.
The Scan app offers a more streamlined and visually appealing interface compared to Windows Fax and Scan, making the scanning process even more user-friendly, especially for those new to scanning.
Scanning Documents on macOS
sumber: pixabay
1. Scanning Documents on macOS Using Preview
For macOS users, Apple provides built-in scanning capabilities through the Preview application, which is typically used for viewing PDFs and images.
To scan using Preview on macOS:
- Connect your scanner to your Mac and ensure it’s powered on.
- Open the Preview application. It’s usually located in your Applications folder.
- In the Preview menu bar at the top of the screen, click on “File” and then select “Import from Scanner” followed by your scanner’s name if it appears as a submenu option. If you only have one scanner connected, it may directly say “Import from Scanner [Scanner Name]”.
- The scanner interface will appear, allowing you to configure scan settings:
- Kind: Choose “Text & Line Art,” “Grayscale,” or “Color” based on your document type.
- Resolution: Adjust the resolution (DPI). 300 DPI is generally suitable for documents.
- Size: Select the document size or choose “Detect Page Size” for automatic detection.
- Orientation: Choose “Portrait” or “Landscape.”
- You may also find options for image correction and other settings depending on your scanner model.
- Configure the settings and click the “Scan” button.
- Preview will scan the document, and the scanned image will open directly within the Preview application.
- You can review, edit, and annotate the scanned document in Preview.
- To save, go to “File” and select “Export as PDF…” or “Export…” to save in other image formats. Choose a save location and file name, and click “Save.”
Preview provides a convenient way to scan documents directly within macOS without needing separate scanning software.
2. Scanning Documents Using Image Capture on macOS
Another built-in macOS application for scanning is Image Capture. This application is specifically designed for transferring images from cameras and scanners.
To scan using Image Capture:
- Connect your scanner to your Mac and turn it on.
- Open the Image Capture application. It’s located in the Applications/Utilities folder.
- Select your scanner from the “Devices” list in the left sidebar of the Image Capture window.
- Configure your scan settings in the main window:
- Scan Mode: Choose “Flatbed” or “Document Feeder.”
- Kind: Select “Color,” “Black & White,” or “Text.”
- Resolution: Adjust the DPI as needed.
- Size: Choose a predefined size or “Custom Size.”
- Scan To: Choose where you want to save the scanned file (e.g., Pictures folder, Desktop, or a custom folder).
- Name: Enter a name for your scanned file.
- Format: Select the output format (e.g., PDF, JPEG, TIFF, PNG).
- Click the “Scan” button.
- Image Capture will scan the document and save it to the location you specified.
Image Capture offers more detailed control over scanning settings and file organization compared to Preview, making it a powerful option for macOS users.
Scanning Documents on HP Phones
1. Scanning Documents Using the HP Smart App on HP Phones
For HP phone users (and users of HP printers with scanning capabilities), the HP Smart app simplifies scanning directly from your smartphone. This app is available for both Android and iOS.
To scan using the HP Smart app:
- Download and install the HP Smart app from the Google Play Store (for Android) or the App Store (for iOS).
- Open the HP Smart app.
- If you have an HP printer, the app may automatically detect it. If not, you can add a printer or choose to scan using your phone’s camera only.
- In the app’s main screen, look for a “Scan” option or icon. Tap on it.
- The app will open your phone’s camera interface. Position the document you want to scan within the viewfinder. The app will often automatically detect the document edges.
- Adjust the document’s position and lighting as needed to ensure a clear scan.
- Tap the capture button (usually a circle icon).
- The HP Smart app will process the image, enhance it, and allow you to crop or adjust it further.
- You can add more pages to your scan if you have a multi-page document.
- Once you are satisfied with the scan, tap “Done” or a similar confirmation button.
- You’ll be presented with options to save the scanned document as a PDF or image file, and you can choose where to save it or share it directly from your phone.
The HP Smart app provides a seamless way to scan documents using your HP phone and is particularly convenient if you already use HP printers and devices.
2. Scanning Documents Using Google Drive on HP Phones
Even without a dedicated scanning app, you can easily scan documents using Google Drive on your HP phone (or any Android phone). Google Drive has a built-in scan feature that is readily accessible.
To scan using Google Drive:
- Open the Google Drive app on your HP phone. If you don’t have it, download it from the Google Play Store.
- Tap the “+” (plus) icon located in the bottom right corner of the Google Drive screen.
- In the menu that appears, select “Scan.”
- Google Drive will open your phone’s camera interface. Position the document you want to scan within the viewfinder.
- The app will automatically detect the document edges and capture the image.
- You can adjust the crop, rotate the image, and apply basic image enhancements if needed.
- Tap the checkmark icon to confirm the scan.
- Google Drive will convert the scanned image into a PDF file and prompt you to name it and choose a folder in your Google Drive to save it to.
- Enter a file name and select a folder, then tap “Save.”
Google Drive’s scan feature is a quick and practical solution for scanning documents directly to the cloud without needing any additional apps.
TIPS for High-Quality Document Scans:
- Flat Surface: Place your document on a flat, even surface when scanning to avoid distortions and shadows.
- Lighting: Ensure adequate and even lighting in the scanning area. Avoid strong shadows falling across the document. For phone scanning, natural daylight is often best, but avoid direct sunlight, which can cause harsh highlights and shadows.
- Resolution Settings: Adjust the scanner resolution (DPI) based on your needs. 300 DPI is generally sufficient for most documents, providing a good balance between image quality and file size. For images or documents with fine details, consider using 400 DPI or 600 DPI.
- Scanner Glass Cleanliness: Regularly clean the scanner glass or platen to remove dust and smudges, which can appear as imperfections in your scanned documents.
- Document Preparation: Remove any staples, paper clips, or folds from the document before scanning to prevent damage and ensure smooth feeding through a document feeder if used.
By following these methods and tips, you can effectively scan documents on Windows 10, macOS, and HP phones, creating clear and easily readable digital files for your records, sharing, and archival needs.
